Publons is a website and free service for academics to track, verify and showcase their peer review and editorial contributions for academic journals. Providing information about Publons to your reviewers or (if you are on OJS) asking to integrate the Publons plug-in will offer a way to recognize to your peer reviewers’ valuable work. Publicizing the efforts of peer reviewers may also be a way incentivize scholars to review articles for your journal by providing them a way to receive credit from colleagues and their home institutions, and demonstrating how your journal appreciates their time and expertise.
Example Peer Review Policies and Guidelines
Ada: A Journal of Gender, New Media, and Technology: https://adanewmedia.org/beta-reader-and-review-policy/
PeerJ – the Journal of Life and Environmental Sciences: https://peerj.com/benefits/review-history-and-peer-review/
In the Library With A Lead Pipe: http://www.inthelibrarywiththeleadpipe.org/submission-guidelines/lead-pipe-publication-process/
Atmospheric Chemistry and Physics: https://www.atmospheric-chemistry-and-physics.net/peer_review/interactive_review_process.html
BioMed Central: https://bmcmedicine.biomedcentral.com/submission-guidelines/peer-review-policy
Public Philosophy Journal: http://publicphilosophyjournal.org/about/review/
Development: For advances in developmental biology and stem cells: http://dev.biologists.org/content/reviewer-guide
Conscious Style Guide: https://consciousstyleguide.com/
A good resource for editors looking to think critically about their use of language or seeking guidance on vocabulary and usage around race, gender, age, appearance, religion and a host of other topics and identities that can and should be written about with intention.
“Developing a Style Guide” by Jean Hollis Weber (TechWhirl, 2011): https://techwhirl.com/developing-a-departmental-style-guide/
A primer in writing a style guide that addresses what should (and shouldn’t) go into your publication’s style guide. Download a sample guide for comparison with the sample contributors guidelines available here.
ALA-Library of Congress Romanization Tables: https://www.loc.gov/catdir/cpso/roman.html
One source for widely accepted romanizations that can be included or referenced in your style guide if your journal publishes texts in translation or uses transliterations of words in other languages. Identifying a singular convention will help writers and editors achieve consistency.
Turnitin @ Columbia https://cuit.columbia.edu/plagiarism-detection-services
A quick google search will offer a myriad of free plagiarism checkers, but using a software that is vetted and licensed by the university is the best way to ensure that scholarship — including research data and any information pertaining to the author in prospective journal articles — is handled in the most responsible way possible. If your journal plans to use softwares like these always inform authors up front that you’ll be passing their work through third party software.
Examples of Journal Style Guides
Small Axe is a peer reviewed journal of critical Caribbean dialogues published by Duke University Press. Their submission and author guidelines offer a good example of well-condensed primary information supplemented by more in-depth explanations of style. Their guide links to style sheets on individual aspects of manuscript preparation like the selection of keywords or the preparation of illustrations and collection of permissions, making it easier for authors to locate and isolate the information they need.
Tremor and Other Hyperkinetic Movements:
Tremor is a journal published through CUL that features instructions and guidelines that are more intensive and specific in the manner of most scientific and medical publications. They address a variety of article/content types and the preparation of multimedia files.
Overleaf : A web application for LaTex typesetting. The application displays the final version in real-time alongside your editing. LaTex editors can be very helpful in typesetting scientific publications with table, equations, and other difficult-to-format data that need to be rendered consistently.
Typeset.io: A rich-text tool for typesetting, using many popular professional journal templates. Export to MS-Word, LaTeX or PDF.
Digital Science Center software list: https://library.columbia.edu/locations/dsc/software.html
If you are interested in using a software such as InDesign or a LaTex editor for typesetting your publication, there are some computer workstations on campus where you can find and use these programs for free.
Columbia Journals typesetting templates
Overleaf Academic Journal Template gallery: https://www.overleaf.com/gallery/tagged/academic-journal
2 Column MS Word Template adapted from IEEE (with Columbia Libraries Footer) [download .doc file]
1 Column MS Word Template [download .doc file]
“Ways to Make an Accessible PDF”, American Library Association, January 24, 2014. http://www.ala.org/support/ways-make-accessible-pdf
PDF Accessibility Overview from Adobe Acrobat: https://www.adobe.com/accessibility/pdf/pdf-accessibility-overview.html
World Wide Web Consortium, Web Accessibility Initiative: https://www.w3.org/WAI
“Digital Preservation Handbook: E-Journals,” Digital Preservation Coalition, 2018. https://www.dpconline.org/handbook/content-specific-preservation/e-journals
Academic Commons: https://academiccommons.columbia.edu/
Columbia Libraries journals are archived in Academic Commons, Columbia’s institutional repository. The work of members of the Columbia community can also be deposited in Academic Commons to provide a way to preserve born-digital files and to provide visibility to scholarship. Articles that are cataloged in Academic Commons are given DOIs and are indexed in Google Scholar. We also provide statistics to authors when their articles are viewed and downloaded from the repository.
OJS3: Open Journals System
PKP Tutorial Videos: Editorial Workflow in OJS3 | Setting Up a Journal in OJS3
Learning OJS3: A visual guide to Open Journals System 3.0: https://journals.hioa.no/public/formakademisk/download/ojs3-en.pdf
Automatic Email Templates (Templates in Google Docs)